Physically managing access to all your entry and exit points in your facility 24 hours a day, 365 days a year is a next to impossible task. Businesses spend hundreds of thousands to beef up the security of their access points, yet cases of antisocial elements getting access to business premises keep on surfacing. When it comes to deciding who gets access to your facility, you must be in the driver’s seat at all times. Cloud access control lets you achieve precisely that.

Cloud-based access control systems explained

Access control can be defined as the process that involves managing access to your building. Access control policies also define restricted areas within a facility and lay down guidelines regarding access. Earlier, lock and key systems and on-premise access control solutions were used for this purpose; however, as the needs of businesses evolved, many security companies started offering cloud-based access control systems.

Cloud-based access control systems work just like any other cloud-based solution. Your employees can connect their devices (smartphones, laptops or tablets) to the system to gain access to the building, which eliminates the need to swipe their keycards every time. Further, this type of security measure allows you to secure doors and windows from a remote location.

The advanced security solution is scalable and allows you to add more doors and windows in the future. If you need an additional layer of security, opt for video surveillance. You can use your smart access control systems to collect data related to people entering and exiting your building. Unlike on-site access control, you don’t have to maintain servers, which helps lower the risk of cyber attacks. Cloud access control software is also updated automatically.


Remote management

Smart access control allows you to perform a number of tasks such as changing users’ rights, revoking access rights to certain areas in the facility and programming access points.


Unlike traditional systems that need a physical interface for communication, you don’t need an interface when integrating IP access control with your building management system, video surveillance or fire alarm system.


Automatic updates

One of the substantial benefits of cloud-based access is that you do not have to manage servers. Everything from maintaining servers to releasing updates at regular intervals is done by the provider. Instead of investing time in caring for servers, your IT team can focus on more productive activities such as analysing and tweaking IT policies at regular intervals.

Scalability and flexibility

Thanks to the wireless capabilities of cloud access control software, the security of different facilities can be put together under a single umbrella. Unlike legacy systems, you can add any number of doors or users to cloud-based access control systems. A security specialist designated by your service provider manages security processes, eliminating the need to hire a security staff.

Mobile access

When you are using a smart access control system, you don’t have to be physically present at your facility to control who gains access to your facility. All you need to do is connect one or more devices to your system. If video surveillance is included in your package, you can view live footage on these devices.

Customised reports

Cloud access control software can generate a number of customised reports. Insights provided by these reports can help you manage your business better. Furthermore, data provided by reports can help comply with government and industry regulations.


One of the major advantages of cloud-based access systems is that you do not have to invest in costly hardware. Instead of purchasing on-site equipment, you can lease them from a reliable reseller. Additionally, you can choose from a number of flexible cost models and select the one that best aligns with your business needs. These systems are easy to install and use, which helps in keeping a tab on the overall cost.

Maintaining servers is both a time and effort-intensive task. A cloud-based system can help reduce IT involvement by up to 97%. The man-hours saved can be invested in more productive activities.

Improved security

Cloud-based access control systems generate regular updates that help maintain the system in optimum working health. Your provider monitors your system 24 hours a day, 365 days a year. Live feeds and video footage are constantly studied to analyse security threats and address them. To help steer clear of cyber threats, providers release patches and updates at regular intervals. A cloud-based access control system can help reduce the response time drastically, which is necessary to avoid losses.

In many cases, employees have their access cards with them even after leaving the company. There is always a risk of such employees misusing their access cards in the future. Cloud-based access systems help address this problem. As access rights are stored centrally in a cloud-based access system, it becomes easier for you to update the system with the latest list of people who should have access to your facility.


Storing data on-site can be risky, especially if you do not have strong safeguards in place. Most cloud-based access control systems use centralised databases. These databases are stored in data centres that are equipped with superior power backup power and storage systems that help ensure data safety and integrity.

Get in touch with us today to see how we can help you. Contact Smart Intercoms.