Every business has sensitive data that cannot be shared with everyone. To ensure this data does not get into the wrong hands, managers need to beef up the security of the areas where critical data is stored. To keep unauthorized personnel away from restricted areas, many companies use access control systems. Access control solutions are designed to limit access to sensitive areas or resources.

Only personnel with valid IDs or login credentials are provided access. There are two types of access control systems, namely – web-based access control systems, and cloud-based access control systems. In this post, we take a closer look at these systems.

Web-based access control systems: An introduction

In a web-based access control system architecture, all the security devices used by the business are connected via an Internet connection. A web-based interface is provided to users to control different functions.

There are different types of access control hosting methods. You can either host the system on your server or get a vendor on-board to host it on their server. Terming any of the two arrangements better than the other would be inappropriate, as they have their unique set of pros and cons. While hosting the system on your server ensures you are in the driver’s seat at all times, hosting the system on a vendor’s server helps you save time and money, as the vendor becomes responsible for ensuring security and service availability.


Web-based access control systems can incorporate cable and wireless networks. Businesses that want to use a device over a single connection can use PoE or Power over Ethernet. Teams in charge of operating the system get access to a single screen or panel that can be used to control and view alarms, maps, video surveillance footage, and manage identities. Users can also view and manage photos of details of personnel.

The system allows users to choose who gets access to different facilities. You can also use the access level system property to provide your employees access to a selection of areas.



Given that you won’t need to set up extensive infrastructure, you will save money and man-hours. Additionally, web-based access control systems are easy to install and manage, which means you won’t have to hire an army of experts.

Improved accountability

A web-based access control system helps the user know who entered a particular premise or used a door and at what time. Advanced systems help users pinpoint the exact location of each employee and visitor. In case authorized personnel tries to access a restricted area, the system triggers an alarm. These features act as a strong deterrent, helping avoid security breaches.

Flexibility and scalability

Web-based access control systems are both scalable and flexible. You can add a single door or multiple doors. More doors and entrances can be added in the future, which means won’t have to look for costly updates.

Cloud-based access control systems: An introduction

Cloud-based access control systems are housed in the cloud hosted on servers by vendors. Users can access the system via a web browser or terminal services. In this arrangement, the client leases, and not owns the application. Once the client business opts for a subscription, it becomes the vendor’s responsibility to ensure round the clock security and service availability.


As the system is hosted on the cloud, users can perform different tasks such as view reports, change permissions, and control different doors from a remote location. All users need to do is download the app version of the software on their mobile devices (smartphones or tablets). With everything is hosted on multiple servers, you do not have to stress about the loss of data in the event of a cyber-attack.


Time and other savings

From installation to releasing regular updates and security patches as and when they are available, the vendor is responsible for everything, which means you won’t have to hire a team of experts to perform these tasks.

Migrating to a cloud-based access control system could be the breather your IT teams need, especially if they are overworked. When your teams have more time to focus on their KRAs, the results show in the form of a rise in productivity. Additionally, you won’t have to invest in infrastructure and can lease equipment from an authorized reseller.

Improved accessibility

Authorized users can access the system from any part of the world, which helps avoid delays in taking critical decisions. An authorized user, for instance, can restrict access to a specific area immediately in case they find the doors leading to the area are not closed.


Cloud-based access control systems can be ideal for growing businesses and companies with fluctuating workforces. Such organizations can benefit from the system’s ability to manage and monitor access rights centrally.

The verdict

Both cloud-based access control systems and web-based access control systems have their pros and cons. While web-based access control systems are the first choice of small and medium businesses that do not require extensive support, cloud-based systems can be an ideal solution for growing businesses that have much on their plate and cannot afford to invest time in infrastructure installation and maintenance.

Before you decide the best solution for you, select a service provider that is an expert at installing systems with additional layers of security. Look for a company that can help physically secure the wiring of your door readers and offers carbon monoxide and fire sensors.

Click here for Product Support or Return to Home Page